9 Easy Moves to Save You Time and Money

Back in the day, TVs were all basic black-and-white sets with on-off knobs and a choice of four channels. People saved money in a bank account, carried a department-store charge card, and could fit all their important papers in the proverbial shoebox.

Today’s big-screen entertainment centers come with hundreds of channels and multiple remotes. Likewise, consumers are free to choose among a vast array of financial products and services. That’s a boon to your finances, but it also makes life more complex and can become overwhelming. To save time and money, we suggest that you think one and done: one credit card to maximize your rewards points, one financial advisor that could address all your financial needs. Even if you make only one or two of our nine moves, you’ll cut your stress and have more time to kick back – and you may save money, too. And who hates having more time and money back in their life?

1. Carry just one credit card in your wallet

Why tote around a clutch of credit cards for retail stores you no longer patronize or gas stations that are nowhere near your home? By consolidating your purchases on one rewards card that best matches your spending patterns, you can lighten your wallet and streamline your monthly bills; stockpile rewards points, frequent-flier miles or cash-back bonuses; and reduce the hassle if your wallet is lost or stolen.

The flip side is to get rid of the cards you don’t need. Even if you keep more than one and carry a backup card when you travel, the key is to prune your accounts judiciously. Canceling credit cards outright can hurt your credit score because a big component of your score is your credit-utilization ratio. That’s the amount of credit you’ve used expressed as a percentage of your overall credit line. You want to keep that ratio as low as possible (ideally below 30 percent or, even better, below 20 percent). Closing many accounts can bump up the ratio, even if you pay off your balance every month.

Start by ordering your credit reports from annualcreditreport.com. You’re eligible for one free report annually from each of the three major credit bureaus. Once you have the list in hand, look for cards with low credit limits. If you have $50,000 in available credit, closing a department-store card with a $500 limit won’t make a big dent in your utilization ratio. Still, if you’re planning to apply for a mortgage or a car loan, it’s a good idea to put off closing unwanted credit cards until after the loan has been approved, says Rod Griffin, director of public education for Experian.

Or you could simply put aside all but one of your cards in a safe place. Your utilization ratio won’t suffer, and you won’t be tempted to use the cards.

2. Use a single insurer

Keeping your homeowners, auto and other insurance policies with the same company will cut down on the number of bills you have to pay and may even improve the service you get. For example, if you’re happy with the way your auto insurer handles claims, it makes sense to use the same company to insure your home (and possibly your life).

That’s especially true if the company rewards your loyalty with a generous discount. Most major insurers offer discounts if you buy more than one policy. Purchasing multiple policies from one company could save up to 20 percent on your auto insurance premiums and up to 35 percent on your homeowner’s policy.

Buying all your policies from one insurer won’t always deliver the best deal. For example, bundling may not lower your insurance costs if you need a nontraditional policy, such as insurance for a home built with green technology, says Jeanne Salvatore, spokeswoman for the Insurance Information Institute. But you can streamline your search by getting price quotes from an insurance agent who deals with several companies.

You may be able to combine your life, disability and other insurance needs with a single insurer. Look for an insurance agent in your neighborhood!

3. Create one master password

Hardly a week goes by without news of another massive security breach that has exposed thousands of people to identity theft. Yet despite this threat, the most common password is 123456, according to SplashData, a provider of password-management systems. The second most common password is – wait for it – password.

Clearly, we need to do better. But who has the time to come up with (and remember) difficult-to-decipher passwords for all their online accounts? One solution is to use a password-management system that stores all your passwords in a single file. All you need to remember is one master password (your dog’s name is not a good choice) to access all your other user names and passwords. Most password managers offer a free basic version; you’ll need to update (and pay) to use the service on multiple devices.

Unfortunately, these programs aren’t bulletproof. In June, LastPass, one of the most popular password-management systems, announced that its network had been hacked, exposing users’ e-mail addresses and password reminders. The company said encrypted master passwords were not compromised, although users were prompted to change them.

If you’re uncomfortable storing your passwords in the cloud, there are alternatives. KeePass stores all your passwords in an encrypted file on your computer. As is the case with the cloud-based systems, you use a master password to access the file. Just make sure your computer is protected from hackers with strong antivirus software, or you’ll lose the benefits of storing your passwords locally.

4. Store your files in one place

Among the mountains of paper in your home office are many documents that you should save forever: birth certificates, passports, Social Security cards, education records, life insurance policies, marriage license, divorce decree and record of military service. Hold on to home-purchase documents and records of improvements for as long as you own the property. The same goes for the titles to your vehicles.

In addition, the IRS generally has three years from the tax-filing deadline to audit your return, so keep your return and supporting documents for at least that long. Some experts recommend, though, that you hold on to your tax returns indefinitely because they can be useful for other purposes, such as applying for disability insurance or a mortgage. Starting with tax year 2014, you’re also required to keep records that show you and your family had health insurance, along with records of any subsidies you received to cover health insurance premiums.

Once you’ve stored all those documents in a bank or a couple of file drawers at home, feel free to toss, toss, toss. After you’ve paid your credit card bill, shred the monthly statement unless you need it to claim tax deductions. Monthly bank statements can also go into the shredder unless you need them for tax purposes. Shred pay stubs after you’ve received your Form W-2 and checked it for errors. You can dispose of brokerage statements once you receive your annual statement, unless they show a gain or loss that you’ll need to report on your tax return.

Hold on to statements that show the cost basis for an investment you still own.

You can also harness technology to reduce paperwork. The IRS accepts digital copies of supporting tax documents, so you can scan documents you’ll need, such as letters from charities, and convert them to digital files. Back up the files with an external hard drive or flash drive. Or store scanned documents on the Internet, using free cloud-based services such as Evernote, Dropbox, Google Drive or Microsoft OneDrive.

5. Get your bank to pay your bills

Why waste time paying your bills when your bank or credit union probably offers an electronic bill-payment program, most likely at no charge? Even if one of your accounts doesn’t accept e-payments, the bank will send a paper check.

You can set up email or text reminders of due dates, which will reduce the risk you’ll incur late-payment fees. Or arrange for recurring payments to be made automatically every month before the due date.

Although auto-pay can be a godsend for busy people, there are downsides, too. Changing banks can be a hassle because you must unwind all your auto-payment plans before closing your old account (most banks and credit unions provide switch kits that help you with this process). If you’re hit with an erroneous charge, you’ll be out the money while you dispute the payment. Even when bills are accurate, you need to make sure there’s enough money in your account to cover the automatic payment. Otherwise, you’ll be hit with hefty overdraft fees.

One way to avoid that problem is to put your savings on autopilot, too. Have your paycheck deposited electronically in your bank account and, if your employer permits it, consider having a portion of your check deposited in a savings account set up for emergencies. You can arrange for your bank to withdraw money automatically from your savings whenever there’s a shortfall in your checking account.

6. Consolidate retirement accounts

Over the course of your working life, you may have accumulated a raft of 401(k) plans from former employers and individual retirement accounts at various financial-services firms. Consolidating your financial accounts into one place could help you simplify your financial life by reducing paperwork, potentially lowering fees and making it easier to keep track of your portfolio.

For IRAs, consolidating with one firm may help you avoid low-balance fees that could eat into your returns. As long as mutual funds in your IRA are included in the financial institution’s funds network, you won’t have to sell your funds when you consolidate. You can combine the same types of IRAs (such as traditional IRAs) in a single account, which makes it easier to keep track of your portfolio.

Increasing the size of your account could also make you eligible for perks, such as a discount on tax software or a free portfolio review by a financial planner. Changing and updating beneficiaries is also easier when all your IRAs are in the same place. And when you retire, taking withdrawals from your IRAs will be easier if you have all your accounts with the same firm.

Your IRA provider will happily help you roll over old 401(k) plans into your account, too, but that’s not always in your best interest. Some large-company 401(k) plans offer institutional-class mutual funds with lower fees than retail funds offered by IRAs. Many also offer stable-value funds, which can be attractive low-risk alternatives to money market funds and are primarily available in 401(k) and other types of retirement plans.

If you’re still working, there’s a one-step alternative: Roll your former employer’s plan (or plans) into your current employer’s 401(k). Most large companies allow plan-to-plan rollovers. You’ll streamline your retirement savings accounts without sacrificing the benefits offered by a 401(k).

7. Pick one broker or fund firm

It may also be a good idea to put taxable investment accounts under one roof: You can see what you have at a glance, compare your asset allocation to your target mix of investments, and reduce the amount of paperwork you have to contend with at tax time.

You may want to consider a brokerage account. A brokerage account is an arrangement between an investor and a licensed brokerage firm that allows the investor to deposit funds with the firm and place investment orders through the brokerage. The investor owns the assets contained in the brokerage account and must usually claim as income any capital gains incured from the account. Brokerage firms let you buy and sell funds as easily as stocks. Know, too, that you usually don’t have to sell an investment to transfer it. Just stipulate that you want to transfer it “in kind” and your current brokerage may be able to transfer your securities without triggering a potentially taxable gain.

Going simple may make your life easier because you may find your portfolio easier to understand. That could cut down on shocks that can lead to poor, emotionally driven decisions.

8. Invest in an “all-in-one” fund

If you’d rather let someone else pick your tax-deferred or taxable investments and make sure they stay in proper balance, you’re a candidate for an all-in-one fund. They come in three main flavors: Balanced funds typically hold 60 percent to 70 percent of their assets in stocks and the rest in bonds. Lifestyle funds assemble a mix of investments geared to your tolerance for risk. A conservative lifestyle fund might have 40 percent of its assets in stocks, while an aggressive one might have 80 percent in stocks. Asset allocations in both balanced and lifestyle funds tend to remain fairly constant over time.

The asset allocation in target-date funds, by contrast, changes as the fund ages. The idea is to pick a fund whose target date matches your particular goal – usually retirement, but the funds may also be used to save for college or other purposes. A fund with a target year far into the future typically has a high percentage of stocks. Over time, the fund gradually trims its allotment to stocks and adds more bonds and cash. Note, however, that this so-called glide path can vary dramatically from one fund sponsor to another.

Which type of all-in-one-fund should you choose? A balanced or lifestyle fund may be fine for investors who want to temper the risk of an all-stock portfolio. But for goals with a clear estimated date of arrival, such as college or retirement, a target fund may be more suitable. For someone who wants to keep things really simple, that may be a good option.

9. Sign up once and forget it

Before making any investment decisions consider your financial resources, investment goals, risk tolerance, investing time horizon, tax situation and other relevant factors.

All investing involves risk including possible loss of principal. There is no assurance that any investment strategy will be successful.

To procrastinate is human. To automate is divine. You may have already automated an aspect of your finances by signing up for a 401(k) plan or direct deposit of your paycheck. You can do the same thing with your investment accounts. Every major brokerage firm, fund company and bank offers automatic savings programs that allow you to establish a timetable designating how much you want to save and how often, the account that should be tapped to make the contributions, and where you want the money to go.

You can specify a money market fund if you’re saving for a short-term goal, or even a state 529 savings plan for college bills. No immediate goal? Then set up the savings to go into an investment suitable for your goals and risk tolerance.

Get to Work

Even one or two of these tips can begin to save you time and money. The key is to determine which options may work for you, and then get started.

By Sandra Block and Kathy Kristof, Copyright 2015 The Kiplinger Washington Editors, Inc.

Registered Representatives offer securities through Mutual of Omaha Investor Services, Inc. Member FINRA/SIPC. Investment advisor representatives offer advisory services through Mutual of Omaha Investor Services, Inc.

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